I-9 Compliance
Imagility’s I-9 & Compliance Software helps ensure actual compliance with current employment eligibility legal requirements and streamlines your entire I-9 process for both onsite and remote employees.
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Trusted I-9 & Immigration Compliance Platform
Form I-9 Compliance Solution
Audit-Ready I-9 Compliance, Remediation & Remote Verification — All in One Platform.
Imagility helps companies manage I-9 compliance, internal audits, remediation workflows, and remote verification — from a single platform.
- I-9 Compliance
- Remote Verification
- Audit & Remediation
- LCA & FDNS Tracking
Schedule a Free Consultation
Let our compliance experts help streamline your I-9 process.
Why I-9 Compliance Requires More Than Software
Form I-9 is a federal compliance record governed by the Department of Homeland Security (DHS) and subject to inspection by U.S. Immigration and Customs Enforcement (ICE).
Employers may receive a Notice of Inspection and have just three business days to produce complete I-9 records.
Even small documentation errors can result in civil penalties assessed per form, per violation.
Imagility helps employers proactively identify and correct compliance gaps before enforcement action occurs.
Common Compliance Risks
- Missing or incomplete Section 1 or Section 2
- Improper document selection (Lists A, B, C)
- Missed reverification deadlines
- Use of outdated Form I-9 versions
- COVID-era remote inspection documentation gaps
- Improper retention or purge practices
- Substantive vs. technical violations not properly corrected
Comprehensive I-9 Audit & Remediation Services
For employers with legacy I-9 populations, high employee turnover, or multi-site operations, compliance gaps often accumulate over time. Imagility provides structured I-9 audit and remediation services designed to bring your entire I-9 population to an audit-ready state.
Our Services Include
- Line-by-line I-9 compliance audit (Sections 1, 2 & 3 / Supplement B)
- USCIS-compliant correction methodology
- Reverification correction and tracking
- Retention window analysis for terminated employees
- Detailed risk categorization reports
- Classification of technical vs. substantive violations
- Employee outreach coordination (where permissible)
- COVID-era alternative procedure documentation review
- Centralized audit-ready repository creation
We follow a defensible remediation framework aligned with USCIS and DHS guidance to ensure corrections do not create new compliance exposure.
Imagility's 4-Phase I-9 Audit & Compliance
Methodology
This structured approach ensures not just correction, but long-term compliance sustainability.
Phase 01
Discover & Secure
- Secure intake of all I-9 records (active and terminated employees)
- Workforce segmentation
- Retention eligibility analysis
- Audit readiness planning
Phase 02
Comprehensive I-9 Audit
- Section 1 completeness review
- Section 2 timeliness validation (3-day rule compliance)
- Proper document selection analysis
- Reverification accuracy checks
- Internal consistency validation
- COVID remote inspection gap review
Phase 03
Remediation & Correction
- USCIS-compliant annotation methods
- Late or missing section correction (where legally permissible)
- Structured remediation audit trail
- Remote or authorized representative coordination
- Expiring work authorization correction
Phase 04
Stabilization & Ongoing Compliance
- Standard Operating Procedures (SOPs)
- I-9 retention & purge policy design
- Remote employee onboarding protocols
- Optional transition to Imagility I-9 Compliance Software
Remote I-9 Verification & Alternative Procedure Compliance
For distributed, hybrid, or project-based workforces, I-9 compliance becomes more complex. We help employers comply with evolving remote verification regulations while maintaining audit defensibility.
- Remote I-9 verification workflows
- DHS-authorized alternative procedure compliance
- Authorized representative coordination
- Secure document upload and storage
- E-Verify integration
- Tamper-proof audit logs
- Automated expiration tracking
ICE Inspection & DHS Audit Readiness
In the event of an ICE inspection or DHS Notice of Inspection, preparedness determines outcome.
Imagility supports
Rapid I-9 record production
Audit file organization
Defensible documentation logs
Internal mock audits
Remediation prior to enforcement
Legal counsel coordination support
Built for Construction, Engineering & Multi-Site Employers
Industries with project-based or geographically distributed workforces face unique I-9 compliance challenges:
Frequent onboarding/offboarding
Multiple job sites
COVID-era remote inspection gaps
Seasonal workforce fluctuations
Paper-based legacy files
Decentralized HR practices
I-9 Retention & Purge Compliance
Employers must retain I-9 forms:
Improper retention or premature destruction can create compliance exposure.
Imagility Provides
Retention schedule analysis
Terminated employee purge eligibility review
Secure destruction documentation
Centralized digital repository management
Proper retention is as critical as proper completion.
Imagility I-9 & Compliance Platform
Beyond services, Imagility provides purpose-built I-9 compliance software that supports
continuous compliance, not just point-in-time correction.
Guided I-9 completion workflows
Audit file organization
Defensible documentation logs
Remote document verification
Real-time compliance dashboards
Expiration alerts & reverification tracking
Autonomous self-audits
Tamper-proof audit logs aligned with ICE expectations
Secure cloud-based storage
This ensures continuous compliance, not just point-in-time correction.
Compliance & Documentation Support
Manage your documents, LCA compliance, and FDNS tracking — all from one centralized platform.
Document Management
Imagility securely stores Public Access Files (PAFs) and Private Access Files with appropriate access controls.
Public Access Files
Include LCA details and related documentation such as wage determinations and U.S. workforce notifications.
Private Access Files
Include beneficiary lists, company information, visa types, and petition details.
Maintain audit readiness with organized, accessible documentation.
LCA Compliance
Electronic posting and management of LCAs for H-1B, H-1B1 and E-3 hires.
Comply with U.S. Department of Labor regulations.
- Create and manage LCAs
- Track posting acknowledgments
- Maintain synchronized immigration and I-9 compliance records
- Generate compliant electronic Public Access Files
FDNS Tracking & Site Visit Preparedness
Track FDNS information and prepare for potential site visits with confidence.
- FAQs to prepare for FDNS visits
- Record and track visit details
- Monitor pending action items
- Maintain supporting documentation including PAFs
Stay organized and prepared for immigration compliance reviews.
Our Range of I-9 Services
I-9 Audit Service
- Internal I-9 compliance audits
- Error identification & documentation review
- Process improvement recommendations
- HR policy redesign guidance
- HR team training
I-9 Compliance Outsourcing
- Completion and management of new and existing I-9 forms
- Secure document storage
- Employee communications
- E-Verify integration
Remote I-9 Service
- Ensure remote form completion
- Tools to verify identity & work eligibility
- Third-party evaluation services
- Live video verification
I-9 Migration Service
- Categorize existing I-9 forms
- Migrate documents from paper or legacy systems
- Identify missing documentation
- Generate compliance reports
- HR team training
FREE CONSULTATION
Free I-9 Compliance & Remediation Consultation
Not sure if your legacy I-9s are compliant?
We offer an initial I-9 risk assessment consultation to help you:
- Understand potential exposure
- Identify systemic compliance gaps
- Determine whether audit or remediation is needed
- Evaluate remote vs. onsite engagement models
Proactive compliance is always more cost-effective than reactive enforcement.
