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I-9 Compliance Software for Employers
Manage every I-9 from new hire to audit readiness.
Imagility gives HR and compliance teams one workspace to complete Form I-9, manage E-Verify, coordinate remote verification, track reverification and retention, and remediate legacy records.
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Guide every new hire through the I-9 workflow
Keep employee completion, employer review, document verification and follow-up actions connected. -
Catch issues before they become another spreadsheet project
Surface missing information, expiring work authorization, reverification needs and records requiring review. -
Keep the record ready when you need it
Maintain I-9s, corrections, supporting documentation and audit history in one employee record.
One form. Multiple deadlines. Years of responsibility.
Completing Form I-9 is only the beginning. Employers may need to manage verification, reverification, record retention, corrections and document production long after an employee’s first day.
3 business days
Employers generally must complete Section 2 within three business days after the employee’s first day of employment.
Hire date + termination both matter
Employers generally retain Form I-9 for three years after the hire date or one year after employment ends, whichever is later.
Inspections move quickly
After a Notice of Inspection, employers are generally provided at least three business days to produce requested Forms I-9.
- Imagility keeps those obligations connected to the employee record instead of spread across forms, folders, calendars and spreadsheets.
One I-9 workflow. From first day to final retention date.
Imagility connects onboarding, employment eligibility verification and ongoing I-9 obligations so HR does not have to rebuild the process at every stage.
COMPLETE + VERIFY
Complete the I-9 with a guided workflow.
Bring the employee and HR portions of the process into one workflow. Collect required information, review employment eligibility documentation, use supported electronic signatures, and move the record into E-Verify when applicable. For remote employees, use the verification workflow appropriate to your organization and eligibility.
MONITOR + REVERIFY
Know what needs attention before someone has to remember it.
Track pending actions, employment-authorization expiration dates, reverification requirements and other I-9 records needing HR review from a central compliance view. Keep attention on the employee record and the next action, rather than relying on separate calendars or someone remembering a deadline.
AUDIT + CORRECT
Find issues. Document corrections. Preserve the history.
Review existing I-9 records, identify incomplete or inconsistent information, manage supported remediation workflows, and keep corrections and activity tied to the employee record. Give HR a connected view of the item needing attention and the record of what happened next.
Everything HR needs to keep the I-9 moving.
One connected workflow for new hires, existing employees and the records your team already has.
Guided I-9 Completion
Centralize employee information, documents and supported electronic signatures in one guided workflow.
E-Verify
Move applicable employee information into the E-Verify workflow without rebuilding the same record.
Remote Verification
Support authorized-representative workflows and eligible remote document examination procedures.
Reverification + Expiration Tracking
Track employment authorization expirations and records that require future HR action.
Self-Audit + Remediation
Review potential gaps, manage corrections and maintain remediation history.
Retention + Audit History
Track retention timing, maintain employee I-9 records and preserve an activity trail.
Keep new I-9s clean. Get control of the old ones.
A strong I-9 program needs to solve two different problems: creating a consistent process for new hires and understanding the records already sitting in your files.
New hires
Build a consistent process going forward.
- Guided completion
- Document-review workflow
- Supported electronic signatures
- E-Verify workflow
- Remote and authorized-representative workflows
- Reverification tracking
- Retention tracking
Existing I-9 population
Find out what is already in the file.
- Import supported legacy records
- Review incomplete records
- Identify potential inconsistencies
- Track remediation activity
- Review reverification requirements
- Evaluate retention eligibility
- Maintain correction history
Imagility I-9 workspace
Ongoing verification · Reverification · Retention · Audit history
